The City of Orange City is accepting sealed proposals for RFP P042-0-2018

The City of Orange City is accepting sealed proposals for RFP P042-0-2018; Cooperative Disaster Debris Hauling Services:

The City of Orange City, in cooperation with the City of DeBary and the City of Lake Helen are accepting sealed proposals from qualified contractors for disaster debris removal, reduction, disposal and other emergency cleanup services following a disaster event.

This solicitation by the CITY will result in the selection of three or more experienced Contractors to remove and lawfully dispose of disaster-generated debris (other than household putrescible garbage) from public property, public right-of-ways and under limited conditions, private properties and private accesses, and to setup and operate CITY approved Disaster Debris Management Sites (DDMS), immediately after a hurricane or other disaster. This RFP includes a scope of services, evaluation criteria, and pricing data that together shall serve as the basis for the selection of Contractors for the work which shall be done on behalf of the CITY.

It is the intent that the successful Contractors will not be responsible for the preparation of the Federal Emergency Management Agency (FEMA) Project worksheets and submittals to Emergency Management (FDEM), FEMA and Federal Highway Administration (FHWA). However, Contractors shall be required to work in conjunction with the Debris Monitoring Consultant to perform these tasks. The Contractors are responsible to provide full support to the Debris Monitoring Consultant and the CITY for the development of the project worksheets and documentation to support these projects. Any data or information generated or tracking of tasks performed shall belong to the CITY and shall be presented when requested in proper format that is acceptable to CITY and FEMA. FEMA format has priority.

CITY reserves the right to negotiate with the successful Contractors for any disaster related service not specifically listed, but that may be required during the term of the agreement.

On-site pre-proposal meeting for all interested supplier will be held on Monday, May 21, 2018 Tuesday, May 29, 2018 at 10:00 a.m. at the Orange City Council Chamber, 201 N. Holly Avenue, Orange City, Florida 32763. The pre-proposal meeting will offer interested contractors the opportunity to ask questions and discuss the project directly with staff.

This is a federally assisted project and is subject to the most current stipulated requirements of the Public Assistance grant program, Federal Emergency Management Agency (FEMA) Publication 321, FEMA Publication 322, FEMA Publication 323, FEMA Publication 325 and all current FEMA fact sheets, guidance documents and disaster-specific documents, and also includes meeting any changes in definition, rules or requirements regarding debris removal reimbursement as stipulated by the FEMA during the course of a debris removal project.

Interested suppliers shall submit sealed proposals no later than Thursday, June 7, 2018 by 3:00 p.m.

Interested suppliers may download the proposal forms and all other pertinent information by visiting or or by calling DemandStar at (800) 711-1712.

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